Office Coordinator

You will support daily office operations, facilities, and team experiences. You will manage records, mail, vendors, visitors, security, supplies, lunch, events, onboarding, office technology, and maintenance while maintaining an organized and welcoming workplace.

Responsibilities

• Process and maintain NDAs, waivers, and contracts
• Coordinate onsite guests and candidates
• Handle package shipments and distribute incoming mail
• Manage digital and physical filing systems
• Serve as the primary contact for vendors and service providers
• Establish and negotiate local hotel and vendor partnerships
• Support visiting executives and special projects
• Oversee office maintenance, cleanliness, security, supplies, lunch, mail, visitor access, AV systems, and device inventory
• Manage the onsite music studio and support artist hosting
• Plan and execute team events and activities
• Support talent acquisition through onsite coordination
• Support new-hire onboarding

Requirements

• 1–2 years of office management or facilities coordination experience
• Vendor relationship management
• Office management software
• Digital tools
• Organization
• Multitasking
• Communication
• Problem-solving
• US work eligibility

Benefits

• Company equity package
• 401(k) with 3% employer match and Roth 401(k)
• Medical, dental, and vision insurance
• 11 paid holidays
• Unlimited PTO and sick time
• 16 weeks of paid parental leave
• Creative education stipend
• Commuter allowance
• In-office lunch five days per week