Office Coordinator LA contract

You will coordinate daily office operations, facilities, vendors, guests, mail, shipments, records, security access, supplies, lunch service, and AV systems. You will support visitors, candidates, executives, artists, new hires, and talent acquisition. You will also plan team events, maintain a welcoming workplace, and help deliver office culture initiatives.

Responsibilities

• Process and maintain NDAs, waivers, and contracts
• Coordinate onsite guests and candidates
• Handle shipments and distribute incoming mail
• Manage digital and physical filing systems
• Serve as the primary contact for vendors and service providers
• Establish partnerships with local hotels and vendors
• Oversee office maintenance, cleanliness, and facilities issues
• Manage office security, badges, camera monitoring, and visitor access
• Manage the onsite music studio and support artist hosting
• Stock food, beverage, and office supplies
• Coordinate daily lunch service
• Oversee AV setup and troubleshooting
• Coordinate device procurement and inventory
• Plan and execute team events and activities
• Support talent acquisition and new-hire onboarding

Requirements

• 1–2 years of experience in office management or facilities coordination
• Organization
• Multitasking
• Interpersonal communication
• Vendor relationship management
• Office management software
• Digital tools
• Problem-solving
• Ability to work independently