Executive Assistant

Provide high-level administrative support to senior leadership in a Co-CEO model while managing calendars, meetings, travel, briefing materials, expenses, budgets, projects, events, and team coordination.

Responsibilities

• Collaborate with Executive Assistants in the CEO office to provide seamless support across leaders
• Build relationships with the broader team and act as a gatekeeper for executives
• Manage complex executive calendars, meetings, logistics, deadlines, and incoming requests
• Prepare briefing materials, agendas, minutes, and records for meetings, speaking events, travel, and key initiatives
• Coordinate domestic and international travel, including aircraft, transportation, accommodations, visas, customs, and private aviation providers
• Monitor travel plans and adjust logistics in response to changing priorities, weather, delays, and unforeseen circumstances
• Coordinate cross-functional projects and events, including timelines, deliverables, stakeholders, security, and events teams
• Track team tasks, budgets, and meeting schedules, and support onboarding for new team members
• Process expense reports, purchase orders, budget reconciliations, receipts, and invoices

Requirements

• 10+ years of experience as an executive assistant, administrative manager, or similar role supporting senior leadership
• Ability to maintain confidentiality, discretion, and professionalism with sensitive information
• Strong organizational skills, attention to detail, and ability to manage multiple priorities
• Ability to improve processes and remain calm in disorganized situations
• Ability to work with urgency and anticipate subsequent tasks
• Proficiency with Google Suite, Microsoft Office Suite, Adobe Suite, and macOS
• Familiarity with communications strategies, executive affairs, and leadership environments
• Excellent written and verbal communication skills
• Flexibility to work across time zones

Benefits

• Bonus program
• Equity program
• Wellness allowance
• Medical insurance
• Dental insurance
• Vision insurance
• 401(k)