Senior Production Project Manager

Role Overview
We are looking for a Senior Project Manager to lead production across our newsletter portfolio of 150+ media products. This is a hands-on ownership role: you will run the production pipeline end to end, from brief to handoff to marketing, coordinating the cross-functional teams involved, with full accountability for delivery.
Production is fully in-house, on our own products. A project is a launch or a rebuild on a live product: web pages, email templates, interactive elements, and the creative work behind them. The team ships 5+ projects per week, alongside priority requests that surface mid-cycle.
You will run planning and allocation within agreed priorities and capacity rules, build and maintain the production schedule, uphold the quality standard on everything that ships, and keep the pipeline moving so the team remains unblocked and equipped to deliver. As the team scales, you will take part in hiring and own onboarding into the process. The role reports to the Head of Production.

Key Responsibilities

Delivery
Own delivery end to end, from incoming request to launch.
Maintain the production schedule: scope, owner, and delivery date for everything in progress.
Allocate capacity across the team against priority and deadline.
Sequence urgent requests against committed work within agreed priorities and confirm revised dates with the team that asked.
Own the handoffs with the departments production depends on and resolve dependencies before they reach the schedule.
Hold a definition of ready for every handoff, to designers and across departments: brief, references, access, deadline.
Report status and risk early, with the options for holding the date.

Team
Manage the design team: regular 1:1s, feedback, performance and retention, alongside task assignment, workload and delivery control.
Review output against the brief and return it with defined corrections when it misses.
Run QA (manual, partly automated) on everything that ships against the brief and compliance requirements.

Process
Own the team's workflow and draft changes to cross-team processes; keep SOPs, templates, and checklists current.
Find the cause of recurring delays and defects and change the process that produces them.
Build the workflow so that delivery does not depend on manual follow-up.

Requirements

Must Have
4+ years in project, production, or delivery management.
Proven ability to lead day-to-day production, ensure delivery quality, and maintain accountability for outcomes.
Direct people management, including regular 1:1s, performance feedback, employee development, and addressing underperformance.
Ownership of workload and capacity planning across parallel workstreams, including effort estimation, estimate calibration, resource allocation, and workload balancing.
Ability to manage weekly delivery cycles in a fast-paced, high-volume environment, accommodating mid-cycle requests through explicit scope, resource, or deadline trade-offs.
Strong cross-functional coordination, with clear ownership of handoffs, dependencies, requirements, and delivery expectations.
Ability to independently build, document, and improve operational workflows, SOPs, templates, and quality-control mechanisms.
A structured approach to root-cause analysis, identifying why deadlines or quality standards were missed and implementing process-level improvements to prevent recurrence.
English at B2+ level for documentation, tooling, and U.S. market content.
Availability during CET business hours.

Nice to Have

Hands-on experience with Notion as the primary work system.
Load planning tools: Float, Resource Guru, or equivalent.
Time tracking on design work: Toggl, Harvest, or Clockify.
Experience in media, newsletters, performance marketing, or affiliate.
Daily use of AI tools in the workflow: GPT, Claude Code, Claude Cowork.
Experience with Obsidian or a comparable knowledge base.
Figma at a working level: comments, handoff, version history.
Experience with workflow automation tools: Make, Zapier, n8n.
PM certification (PMP, PRINCE2, Scrum, or equivalent) or completed PM coursework.

Who We're Looking For
We're looking for someone who:
Has run production at volume and is ready to own it end to end in a fast-scaling team.
Makes decisions on priorities and stands behind them.
Works across teams with clarity and direct feedback.
Builds processes that grow with the team and takes on more as it scales.

What We Offer
Professional Growth
International and multicultural environment.
Career development opportunities.
Learning resources and corporate library.
Work alongside a high-performing team.
Access to modern tools and technologies.

Benefits
Competitive salary.
Paid vacation days.
Paid sick leave days.
Work-life balance.
Team events and activities.

Working Environment
Remote / Hybrid / Modern office in Poland.
Complimentary snacks, drinks, and office perks.
Friendly and supportive team.
Comfortable workspace.

We look forward to meeting you!