Senior Legal Operations Manager

You will manage the end-to-end flow of legal work, including contract intake, review, routing, tracking, execution, approval, and payment. You will create scalable workflows, templates, playbooks, repositories, dashboards, and self-service tools. You will administer legal systems, manage legal records and spend, support corporate governance and transactions, coordinate claims and litigation matters, and identify automation opportunities while maintaining appropriate review controls.

Responsibilities

• Manage end-to-end contract intake, routing, workflow optimization, and status tracking in Zip.
• Perform initial triage and review of third-party agreements, including indemnification terms and standard boilerplate.
• Build and maintain contract templates, playbooks, and self-service tools.
• Establish repository standards and manage post-execution filing and signature routing.
• Oversee law firm billing guidelines, outside counsel engagements, and initial invoice reviews.
• Track legal spend against budgets and coordinate monthly accruals and reporting with Finance and Accounting.
• Support rate negotiations with outside counsel and evaluate third-party legal vendors.
• Manage corporate governance, state filings, annual reports, registered-agent coordination, cap tables, and corporate records.
• Coordinate document collection, diligence tracking, and virtual data room administration for transactions and financings.
• Support claims and litigation intake, litigation holds, insurance, document collection, deadline tracking, and outside litigation counsel coordination.
• Administer Zip, Carta, e-signature tools, and billing software.
• Build and maintain dashboards for legal workload, spend trends, and process bottlenecks.
• Identify and implement AI tools and automation for legal workflows.

Requirements

• 5+ years of experience in legal operations, contract management, or paralegal roles.
• 3+ years of corporate paralegal experience.
• Understanding of contract terms, corporate entity management, and litigation hold procedures.
• Experience with litigation and claims management, including matter intake, litigation holds, discovery, document collection, deadline tracking, and outside counsel coordination.
• Experience partnering with Finance, Accounting, and Human Resources.
• Bachelor's degree or equivalent experience.
• Advanced proficiency in Google Workspace and Microsoft Excel.
• Practical exposure to Zip, Carta, DataSite, Serengeti/Tracker, or Ironclad preferred.
• Real estate, proptech, fintech, or regulated-industry experience preferred.
• Authorization to work in the United States; H-1B visa sponsorship is unavailable.

Benefits

• Generous PTO policy
• 12 paid holidays
• Volunteer time off
• Paid parental leave
• 401k program
• Wellness subsidy
• Home office subsidy
• Cell phone subsidy
• Health insurance
• Dental insurance
• Vision insurance