Project Controls Coordinator

You will coordinate governance routines, meetings, action tracking, reporting, programme visibility, risks, dependencies, and information flow for the owner team. You will maintain registers and trackers, consolidate project inputs, flag issues and schedule slippage, support reporting packs, and coordinate documents, submittals, RFIs, and approvals.

Responsibilities

• Coordinate governance meetings, agendas, pre-reads, minutes, and action logs
• Track actions, owners, due dates, and overdue items
• Maintain the owner-side decision register
• Coordinate weekly and monthly reporting pack preparation
• Coordinate and validate programme and schedule information
• Maintain programme, milestone, risk, issue, and dependency trackers
• Flag programme deviations, slippage, and emerging dependencies
• Track owner-side approvals, decisions, information releases, and OFCI milestones
• Coordinate submittals, RFIs, technical queries, approvals, and project documents
• Produce dashboards, summary notes, and stakeholder reporting packs
• Maintain reporting formats and cadence
• Support onboarding through project information and document filing

Requirements

• 4–7 years of project controls, PMO support, project coordination, or assistant project management experience
• Experience on major construction, infrastructure, or data centre programmes
• Experience supporting a client-side or owner-side project team
• Experience with governance routines, action trackers, reporting packs, risk logs, and decision registers
• Programme and schedule literacy
• Knowledge of MS Project, Excel, SharePoint, Aconex, Procore, or similar platforms
• EU or Portuguese working rights are preferred