Marketing Operations Specialist

You will manage vendor onboarding, contracts, NDAs, DPAs, purchase orders, invoices, renewals, and marketing-budget tracking. You will work with Finance, Legal, Security, Procurement, and Partnerships; maintain auditable records; and automate intake, approvals, reminders, reporting, and vendor-management workflows.

Responsibilities

• Manage vendor onboarding through contracting and purchase-order creation
• Automate purchase-order creation and code marketing POs correctly
• Administer marketing NDAs, DPAs, and commercial contracts
• Maintain a global audit of engaged vendors
• Create MDF request and reporting processes with the partnerships team
• Document approvals and maintain auditable contract records
• Track the monthly marketing budget
• Receipt invoices and resolve purchase-order and invoice queries
• Manage software and subscription renewals
• Coordinate Marketing with Finance, Legal, Security, and Procurement
• Automate intake, approval routing, reminders, register updates, and reporting
• Report on cycle time, contract coverage, and the renewal pipeline

Requirements

• 3–5 years of experience in procurement, vendor management, marketing operations, legal operations, or finance operations
• Experience automating work with workflow tools, Apps Script, Python, SQL, API integrations, Airtable, or Notion
• Experience across multiple regions, time zones, and legal entities
• Documentation and audit-trail skills
• Vendor management
• Procurement
• Marketing operations

Benefits

• Competitive package including base, equity, and bonus with reviews every 12 months
• Flexible workplace