HR Specialist (60%)

You will build and operate the HR function across multiple entities and jurisdictions. You will manage employment documentation, onboarding, offboarding, Swiss payroll, social insurance, permits, Employer of Record relationships, performance-cycle administration, HR policies, employee data protection, and recruitment operations. You will maintain share-option and workforce records, prepare reporting inputs, and coordinate with department heads on HR deadlines.

Responsibilities

• Draft and manage employment contracts, addenda, offer letters, role changes, references, and termination documentation
• Track probation periods and manage confirmation communications
• Run onboarding and offboarding processes, including access requests, equipment, settlements, and handover evidence
• Manage the monthly Swiss payroll cycle with the external provider
• Manage Swiss social insurance registrations, changes, and year-end declarations
• Manage work and residence permits, cross-border employment, remote-working arrangements, and social-security determinations
• Manage Employer of Record relationships and maintain the contractor register
• Administer personal objective plan cycles and contractor service objectives
• Maintain the employee share-option register, grant documentation, vesting schedules, and leaver records
• Prepare salary benchmarking and headcount-cost inputs for reporting
• Build and maintain the employee handbook and HR policy set
• Maintain absence, holiday, time-tracking, and employee data-protection records
• Provide personnel evidence for audits, regulatory filings, and fit-and-proper submissions
• Run recruitment operations for approved roles

Requirements

• At least five years of HR generalist or HR operations experience
• At least two years running a standalone HR function
• Swiss employment law, payroll, social insurance, and permit experience
• Fluent written and spoken English
• Ability to work remotely with substantial Central European Time overlap
• Experience building HR policies, files, processes, and systems
• German language proficiency is preferred
• Financial services, fintech, or regulated-environment experience is preferred
• Multi-entity and cross-border employment experience is preferred
• Employer of Record management experience is preferred

Benefits

• Meaningful equity