Executive Associate - Marketing and Business Development Operations

About us
UAIN Solutions is an agentic AI service company designing and delivering automation and AI solutions for clients across industries, located in the UK, Europe and the US.
We are a small, senior team that moves fast and runs lean, with AI built into how we work every day. We are looking for someone who wants to grow with us.

Role overview
You will be the operational right hand to our Head of Marketing and CEO. Half of the role keeps the leadership team organised and moving; the other half keeps our marketing engine running.
You will use AI tools daily to research, draft, summarise and automate, so leadership spends time on decisions rather than admin. Expect variety, real ownership and direct exposure to how a growing consultancy is run.

Key responsibilities
Business operations
Manage calendars, scheduling and meeting logistics for the Head of Marketing and CEO
Prepare meeting briefs, agendas and follow-up notes, and track actions to completion
Draft and polish emails, proposals, presentations and internal documents
Research prospects, partners and topics ahead of client and leadership meetings
Keep files, CRM records and internal trackers organised and up to date
Coordinate travel, events and day-to-day admin

Marketing operations
Coordinate the content calendar across website, LinkedIn and email
Prepare first drafts of posts, case studies and newsletters using AI tools, for leadership review
Publish and maintain content on the website, CMS and social channels
Support campaigns and events marketing activities
Track performance across channels and produce simple reports
Monitor competitors and industry trends, and share what matters

AI-assisted workflows
Use ChatGPT, Claude and other AI tools to speed up research, drafting, summarising and analysis
Build and maintain reusable prompts, templates and simple automations/agents for recurring tasks
Spot manual work that can be automated and suggest better ways of working

Qualifications
Required
Soft skills: result-oriented, proactive and a fast learner – you take ownership, solve problems independently and keep things moving with minimal supervision
Excellent written and spoken English (B2 or above)
Fluent, everyday user of ChatGPT and Claude, with confidence in prompting, reviewing and refining AI output
Highly organised, with strong attention to detail and follow-through
Able to juggle several priorities and stakeholders in a fast-paced environment
Discreet and trustworthy with confidential business information
Basic understanding of digital marketing channels

Preferred
1-2 years of experience in an assistant, operations or marketing role, ideally in tech, SaaS or professional services
Experience with tools such as HubSpot, Microsoft 365, WordPress, Canva and Figma
Experience managing a website or social media accounts
Basic video editing skills
Startup experience

Who you are
We care more about mindset than a perfect CV. If you are proactive, curious, quick to learn and open to feedback, and you enjoy making things run smoothly, you will fit in well.

What we offer
Direct exposure to leadership and business strategy
Hands-on experience across marketing and operations
Daily work with the latest AI tools and agentic workflows
A chance to grow quickly within a scaling consultancy
Flexible working environment and schedule
Competitive salary
Professional learning opportunities