Executive Administrator and Office Manager

You will support executive leaders by managing complex calendars, coordinating meetings and travel, preparing materials, and tracking follow-up actions. You will process expenses and administrative records, coordinate vendors and office logistics, and support onboarding, events, and employees’ onsite needs.

Responsibilities

• Manage complex calendars for multiple executives and resolve scheduling conflicts
• Coordinate leadership meetings, offsites, executive travel, meeting materials, and agendas
• Track follow-up actions and maintain visibility of key commitments
• Manage expense reporting and reconciliation through Concur and Unanet
• Review expense submissions and partner with Finance to resolve discrepancies
• Maintain expense records and support purchasing, invoices, and vendor coordination
• Manage day-to-day operations of the McLean office
• Coordinate mail, packages, office access, supplies, equipment, and vendor services
• Support onboarding, offboarding, onsite meetings, team gatherings, and company events

Requirements

• 5+ years of experience in executive administration, office management, or a related administrative support role
• Experience supporting senior executives and managing complex calendars
• Experience processing expenses, reimbursements, and administrative records
• Strong organizational skills and attention to detail
• Ability to manage multiple priorities in a fast-paced environment
• Excellent written and verbal communication skills
• Strong interpersonal and customer-service skills
• Professionalism, discretion, and judgment when handling confidential information
• Proficiency with Slack and Microsoft Office 365, including Outlook, Teams, Word, Excel, PowerPoint, and SharePoint
• Ability to anticipate needs, take initiative, and work with minimal supervision
• Must be located in the Washington, DC metropolitan area and able to work onsite in McLean three days per week

Benefits

• Competitive bonus and equity package
• 100% employer-paid medical, dental, and vision insurance for employees and their families
• Unlimited PTO with manager approval
• Flexible work environment
• 14 weeks of fully paid parental leave
• Optional 401K and FSA
• Mental health benefits through Tara Mind
• Cost-effective GLP-1 solutions through Crux