Associate Facilities Coordinator

You will greet visitors, coordinate access and check-in, manage inquiries and meeting bookings, maintain office readiness, support deliveries and inventory, coordinate vendors, support workplace needs, and handle records discreetly in a SCIF environment.

Responsibilities

• Greet and assist visitors
• Manage emails and general inquiries
• Coordinate visitor access, badging, and check-in
• Maintain office organization and readiness
• Schedule meetings and manage conference room bookings
• Support mail distribution, deliveries, and supply inventory
• Coordinate vendors and service providers
• Partner with Facilities, IT, and Security to support workplace needs
• Maintain records and handle sensitive information

Requirements

• High school diploma or equivalent
• 1–3 years of experience in a front desk, receptionist, or administrative role
• Verbal and written communication skills
• Microsoft Office or Google Workspace proficiency
• Multitasking and prioritization skills
• Organizational skills and attention to detail

Benefits

• Bonus
• Equity
• Temporary benefits package after 60 days of employment