Accounts Payable Specialist

You will manage daily accounts payable operations, including invoice processing, payment preparation, vendor support, expense review, and record maintenance. You will reconcile AP activity with the general ledger, support month-end close and tax documentation, maintain payment controls, and improve procurement and expense workflows.

Responsibilities

• Manage the AP inbox and process incoming invoices and requests
• Serve as a primary contact for vendors and internal teams
• Review, enter, classify, and code vendor invoices in Zip and NetSuite
• Ensure invoice documentation, approvals, and purchase order matching
• Prepare payment batches and monitor payment deadlines
• Follow up on outstanding approvals and missing information
• Support vendor onboarding and maintain vendor records
• Investigate and resolve invoice discrepancies, duplicate charges, missing credits, and payment issues
• Review employee expenses and corporate card transactions in Ramp
• Reconcile AP activity and balances with the general ledger
• Support month-end close, unrecorded invoice identification, accruals, and supporting schedules
• Maintain vendor tax documentation and support annual 1099 preparation
• Follow approval, payment, and vendor banking verification controls
• Maintain AP records for internal reviews and external audits
• Support system updates, workflow improvements, and procurement, expense, accounts payable, and FP&A projects

Requirements

• 2–4 years of accounts payable or related accounting operations experience with invoice processing and vendor support
• Understanding of invoice coding, purchase orders, payment terms, reconciliations, and basic accrual accounting
• Experience with accounting or ERP systems
• Excel or Google Sheets skills, including lookups, pivot tables, and data reconciliation
• Ability to manage recurring deadlines, prioritize requests, and work independently
• Clear communication with vendors and colleagues

Benefits

• Medical, dental, and vision coverage
• Gym reimbursement
• Home office build-out budget
• In-office group meals
• Commuter benefits
• Flexible time off
• Wellbeing and mental health perks
• Learning and development stipend
• Company-sponsored conferences and events
• HSA and FSA plans
• Fertility benefits
• 401k